Administrative Assistant - Registration Physician Practice

US-NY-New York
3 weeks ago
Job ID
2017-9379
Category
Physician Office - All Openings
Emp Status
Regular Full-Time
Hours per Week
35
Shift
Days

Overview

PAS Operations Analyst

Patient Access Services

 

Patient Access Services at HSS is responsible for ensuring seamless access to care for our patients and cultivates a culture of continued success, compliance, and optimal patient experience. HSS is currently seeking an Administrative Assistant to support the Patient Access leadership team and department. The responsibilities include making meeting and travel arrangements, preparing reports and correspondence, organizing and processing invoices, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work. A successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office and supported business units.  

 

Key Responsibilities

 

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order department supplies and research new deals and suppliers
  • Reconcile and process vendor invoices
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
  • Serve as the back-up support for the Revenue Cycle Executive Secretary

Education

 

High School Diploma Required

 

Desired Skills & Experience

  • 1-2 previous years’ experience in an administrative or clerical role
  • Full working knowledge of various software and spreadsheet applications (MS Excel, MS Visio, MS PowerPoint & MS Word) required
  • Exceptional oral and written communication skills are essential to succeed in this role
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Must possess ability to influence people, build relationships and collaborate within a multi-disciplinary team

 

Qualifications

 

 

 

 

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