GME Program Coordinator

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GME Program Coordinator

Academic Training

Full-Time

Role Summary:

With oversight and direction, the Office of Academic Training Sr. Director, the GME Program Coordinator is responsible for the coordination and administration of the assigned ACGME accredited residency program (40%)and ACGME Accredited, NSTP Focused Program and Non-Accredited Fellowships (60%) sponsored or overseen by HSS. The Program Coordinator’s primary focus is assisting in full compliance with all internally and externally relevant policies, procedures, regulations, requirements, and professional standards. The Program Coordinator is a resource for the Office of Academic Training to fulfill all GME requirements including ACGME and non-ACGME accredited programs.

Core Duties and Responsibilities

• ​In conjunction with the Office of Academic Training, supports thru data entry and reports and keeping with required timelines to ensure the assists with ensuring the assigned GME training program(s) are in substantial compliance with the ACGME Common and Specialty/Sub-specialty-specific program requirements, ACGME policies and procedures, any other relevant specialty requirements, and internal HSS policies and procedures.
• Provides program-level administrative support, directed by the Office of Academic Training Sr. Director on GME operational workflows and deadlines such as: resident interviews, orientation, work hour surveys, MedHub reports, monitoring GME case log reporting, graduation, etc.
• Supports departmental record keeping, data entry, distribution of materials, and other types of office/systems (i.e.) ensuring compliance with applicable state, ACGME, and other regulatory agency requirements.
• Maintains and monitors records of resident/fellow attendance for all required educational activities, including conferences and other didactic experiences.
• Maintains, monitors, and completes all required updates on applicable internal and external websites, databases, and the various GME related national systems (e.g. ADS, ERAS, FREIDA, NRMP, SFMatch, AMA, etc.).
• Implements and maintains all required content and modules of the MedHub residency management software, including the management and reporting of data (i.e.) aligning teaching faculty with updated rotation schedules.
• Provides administrative support for and attends program meetings such as the Clinical Competency Committee (CCC), Program Evaluation Committee (PEC), Wellbeing Committee, Fellowship Committee, Curriculum Committee, RLG, Resident Monthly, etc. Develops and distributes agendas, takes minutes and disseminates to appropriate participants and stakeholders.
• Additional responsibilities include creating PowerPoint dashboards and other reports.
• Other duties as assigned and necessary

Education:

• Associates degree in a related field (Required)
• Bachelor’s degree in a related field (Preferred)

Certifications/Licensure:

• C-TAGME (Preferred)
• PMP or other Project Management Certification (Preferred)

Professional Experience: 

• Minimum of 1 year of direct experience in the development, organization, and administration of programs in an academic hospital setting (Minimum Required)

• Experience in program level administration of ACGME-accredited GME programs within a complex medical school or teaching hospital setting. (Preferred)

• Works well with cross-functional teams and experientially diverse stakeholders

Leadership Competencies:

• The ability to effectively build positive, constructive relationships with others aimed at building collaboration, consensus, and high-performance teams.
• Excellent written and verbal communication skills, particularly within the realm of negotiation, conflict management, and leadership

• Models professionalism in work quality, actions, interpersonal skills, and communications with constituents and

  business partners.
• Ability to work in a fast-paced office and meet deadlines as assigned.
• Familiarity with EPIC clinical software solutions (Preferred)

Interpersonal Skills and Abilities:

• Demonstrates commitment to continual advancement of verbal and written communication skills
• Ability to exercise diplomacy and maintain positive working relationships with coworkers to include faculty, learners, and administrative staff, thereby promoting good customer and departmental relationships.
• Models high-level of Professionalism in all interactions
• Exhibits exceptional interpersonal/customer service skills and is able to cope with stress effectively
• High-level of Resiliency and Adaptability
• Demonstrated proficiency in setting priorities and organizing work to meet strict deadlines. (Preferred)