Research Financial Manager

Location US-NY-New York
Posted Date 4 months ago(8/2/2021 4:13 PM)
Job ID
Research & Academia - All Openings
Emp Status
Regular Full-Time
Hours per Week


Founded in 1863, Hospital for Special Surgery (HSS) is a world leader in orthopedics, rheumatology and rehabilitation. In the most recent U.S. News & World Report “American’s Best Hospitals” issue, HSS ranks #1 in orthopedics and #4 in rheumatology. Though the main campus is located in New York City, HSS treats individuals throughout the Tri-State area and Florida and consistently attracts patients from all 50 states and over 80 countries who recognize its specialized services.

HSS is affiliated with the New York-Presbyterian Healthcare System through the hospital's affiliation with Weill Cornell Medical College. The hospital is also affiliated with Memorial Sloan-Kettering Cancer Center, and Rockefeller University, all of which are located within a three-block area of York Avenue in the Upper East Side of Manhattan. HSS Department of Medicine has five Divisions: Rheumatology, Pediatric Rheumatology, Endocrinology/Metabolic Bone, Infectious Diseases, and Perioperative Medicine.

Under the guidance of Sponsored Programs Office and in collaborations with the Department of Medicine’s research leadership,  this candidate will coordinate and oversee the day to day extremal grants portfolio in support of the basic, translational and clinical research faculty within DOM and serves as the point-of-contact  and resource for all research grant activities for pre- and post-award administration.

Overall Job Responsibilities:



  • Responsible for coordination of all pre-award activities including submission of research grant applications and sub-contract processing. Including submissions to NIH (research, training, program, career development, etc.) DOD, and Foundations.  
  • Assists investigators and trainees/fellows with the preparation of budgets and other regulatory items for grant submission including those that require sub-awards as part of multi institutional collaborations.
  • Oversees accurate completion and timely routing of internal paperwork and disclosures to Sponsored Programs Office and ensures timely submission of federal, foundation, and industry-sponsored grant applications and contracts.
  • In collaboration with the Innovation or Contracts office, assists principal investigators and trainees with the preparation of agreements including confidentiality agreements; clinical trials agreements and material transfer agreements
  • Provides guidance on budget and financial policies to ensure adherence to institutional policies and standards and assist with the organization and preparation of all components of grant applications.
  • Ensures compliance with institutional policies regarding systems access and training required for access for animal (IACUC) or human subjects research (IRB).

Post Award

  • Responsible for coordination of all post-award activities in collaboration with centralized Post Award Administration and Research Accounting and assures compliance with institutional and federal policies.
  • Provides on-going financial oversight of grants and contracts including but not limited to: tracking of funds, sub-awards, evaluating expenditures, forecasting, preparation and submission of progress and final reports.
  • Manages effort tracking to ensure compliance with time and effort policies.
  • Coordinates and maintains tracking of all DOM’s NIH (R, T, P, & K awards) DOD and Foundations.
  • Manages purchasing, payments of services and reimbursements of grant expenses.
  • Monitors expenses for correct allocation to funds and reconciles payments with partner institutions and rectifies any errors.
  • Assists with the preparation of standard and ad-hoc financial reports as needed and provides analysis and reasons for variance as needed.
  • Additional responsibilities as assigned as assigned by AVP, Research or Chair DOM.



  • Bachelor's Degree in related field; Master’s preferred


  • Experience in finance and grants management, including pre- and post-award management, financial analysis, budgeting and experience with NIH, DOD, Foundation and industry sponsors.
  • Approximately 2-4 years of experience with non-profit financial activity in an academic medical setting.
  • Full knowledge of federal and non-federal research regulations and policies.

Knowledge, Skills and Abilities

  • Effective oral and written communication skills.
  • Demonstrated organizational skills and ability to pay close attention to detail.
  • Ability to manage multiple large-scale projects and meet deadlines.
  • Demonstrated proficiency with MS Office Suite and database applications.

Other Requirements



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