• Medical Staff Coordinator

    Location US-NY-New York
    Posted Date 2 months ago(5/22/2018 3:03 PM)
    Job ID
    Medical Staff Services - All Openings
    Emp Status
    Regular Full-Time
    Hours per Week
  • Overview

    Full Time Medical Staff Coordinator

    Medical Staff Services


    The Medical Staff Coordinator, under supervision of Assistant Director plays a key role with development, planning and implementation of the credentialing/privileging process.  The Medical Staff Coordinator is responsible for maintaining the confidentiality of all Medical Staff related information, organizing and preparing for committee meetings, and ensuring compliance with the Medical Staff Bylaws, accrediting and regulatory agencies (i.e., Joint Commission, Centers for Medicare & Medicaid Services) in regards to credentialing while developing and maintaining a working knowledge of the statutes and laws.  In this role the ideal candidate will demonstrate exceptional customer service skills, attention to detail and organization, and excellent verbal and written communication skills. 

    Major Responsibilities include, but are not limited to:

    • Initiates process for Physician/Allied Health initial appointment applications and reappointment applications for hospital and regional sites
    • Reviews and analyzes Physician/Allied Health applications for initial appointment and reappointment and credentialing documents including clinical education/training, board certification and eligibility, licensure, accreditation, work history, liability insurance and malpractice claims history. Assesses completeness of information and qualifications relative to established standards. Identify and flag adverse information from application materials for the purpose of conducting special follow-up investigations in preparation for Credentials Committee review
    • Maintain applicant tracking system for follow-up of unanswered correspondence according to schedules designed to maintain departmental standards for application processing time
    • Respond to all 2805-K verification query requests
    • Tracks and maintains expiring licenses/registrations/health assessments for all credentialed providers and Focused Professional Practice Evaluations for all initial appointments
    • Send monthly communications to credentialed providers and Department chiefs related to expiring licenses/registrations/health assessments
    • Internally audit, organize and maintain provider files in accordance with established principles of legal documentation and confidentiality
    • Assists in managing the flow of information between the MSO team, Credentials and MEC Committee members, Medical Staff Leadership
    • Perform other related Medical Staff Department assignments as required and provide backup coverage as needed
    • Identify, develop, implement, and maintain credentialing/reappointment reports and or department workflow(s)
    • Prepares and attends monthly Credentials Committee meetings, coordinates agenda, takes minutes and provides administrative support
    • Manages Medical Staff related policies in Policy Manager database
    • Prepares data reports for various configurations of data such as provider profiles, pending provider list, and expired credentials
    • Perform other related administrative Medical Staff Department assignments as required

    Minimum Qualifications:

    • Bachelor’s Degree with two to three years credentialing experience in a healthcare setting required
    • Excellent verbal and written communication skills
    • Strong organizational and problem-solving skills
    • Ability to work collaboratively as part of a team; offers to help coworkers when needed
    • Computer skills, including word processing and data base maintenance (Cactus software a plus)
    • Self-motivated with the ability to complete projects independently within established timeframes
    • Ability to handle multiple projects and deadlines

    Preferred Qualifications:

    • Experience with credentialing software e.g. Cactus, AppCentral, MSOW
    • CPCS Certification




    Other Requirements



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